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SF BUILD Program Specialist (Administrative Analyst/Specialist, Exempt II) - ORSP/SF BUILD

Job no: 511985
Work type: Staff
Location: San Francisco
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

Working Title

SF BUILD Program Specialist (Administrative Analyst/Specialist, Exempt II) - ORSP/SF BUILD

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Office of Research and Sponsored Programs and Biology

Appointment Type


Position will end on or before December 31, 2022. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

1.0 FTE

Work Schedule

8am - 5pm

Anticipated Hiring Range

$5,833.00 per month  ($69,996.00 annually)

Salary is commensurate with experience.

Position Summary

The SF BUILD Program Specialist will manage administrative and logistical efforts for the SF BUILD program under minimal supervision from SF BUILD Leadership. The incumbent will directly oversee the planning and implementation of human resources procedures for students, staff, and faculty. The SF BUILD Program Specialist will work closely with SF BUILD leadership to generate and write the annual progress reports to the NIH funding agency and will support the hiring process of BUILD support staff and student assistants.

Position Information

Program Administration

  • Work with individuals at all levels of the SF BUILD program, outside affiliated programs/institutions and outside vendors to carryout administrative and logistical support.
  • Independently resolve issues that may arise in the planning and examination of BUILD database
  • Assist with BUILD funds management through analyzing and interpreting budget
  • Work closely with SF BUILD leadership and budget analyst to ensure all programmatic activities are allowable costs according to university and grant guidelines.
  • Process and prepare travel requests, reimbursements and payments to vendors for SF BUILD activities and event.
  • Develop policies and procedures related to issues frequently not covered by existing administrative policies and procedures, including but not limited to, the development of SF BUILD programmatic practices for student & faculty travel and supply requests, and vendor payments.
  • Lead monthly meetings with SF BUILD administrative staff. This would include developing the meeting agendas, assigning individuals to provide meeting updates, and overseeing the scheduling of subsequent meetings.
  • Lead the recruitment and hiring process of SF BUILD support staff and student assistants.
  • Oversee the daily activities and tasks of student assistants

Grants Reporting

  • Generate reports and develop summary narratives for the annual progress report to the National Institutes of Health Funding agency.
  • Oversee student assistants in database management that stores programmatic data and all funding agency reports.
  • Disseminate results through the development of summaries for the BUILD team, funding agency

    and other stakeholders

Other duties as assigned

  • At All Times
  • Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a
  • Multi-Cultural University (P30D)
  • Demonstrate safe work practices for oneself, others and the office environment.

Minimum Qualifications

  • Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods Knowledge of and ability to apply fundamental concepts.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to and/or administrative specialty.
  • Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
  • Ability to train others on new skills and procedures and provide lead work direction.
  • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
  • Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
  • Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
  • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
  • Ability to work with representatives from public and private entities and handle potentially sensitive situations.
  • Demonstrated consultative skills in working with internal and external constituent groups.
  • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
  • A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Preferred Qualifications

  • A Bachelor’s degree and/or advance degree in science or related field.
  • Prior experience working with University Administration, local communities, and students.
  • Experience supervising and managing others.
  • Excellent communication skills, and navigating various projects is a must.
  • Prior work experience in efforts to increase diversity in higher education.

Core Competencies – embody the following competencies:

  • Bias toward collaboration and teamwork.
  • Effective oral, written and nonverbal communication skills.
  • Customer/Client Focus with an emphasis in problem solving and resolution.
  • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
  • Diversity and inclusion

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.  SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at Cal State University Covid 19 Vaccinations Policy and questions may be sent to hr@campus.edu.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information


Thank you for your interest in employment with California State University (CSU).  CSU is a state entity whose business operations reside within the State of California.  Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.  While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: March 29, 2022 (9:00 AM) Pacific Daylight Time
Applications close: Open Until Filled